Technical Services Library Assistant - LAC Group

Location: USA - IL - Chicago

LAC Group seeks a Technical Services Library Assistant for our client, a law firm in the Chicago, IL area. The individual will perform various day-to-day tasks including invoice processing and serial support services related to daily operations of the law firm and its library collections.

RESPONSIBILITIES:

• Provide library local support services, including, but not limited to: open and process mail, log receipt of material into the library ILS, route multiple daily publications, process new acquisitions, process returns, assist with basic orders, basic renewals, and basic cancellations, route print and electronic material, process office copies/desk-books and prepare for mailroom distribution, maintain routing lists as requested
• Daily processing and copying of invoices, including allocation of payments, computation of state tax, and application of Firm client matter codes and/or practice area codes, when applicable
• Filing of all processed and pending invoices for future retrieval when needed
• Maintenance of spreadsheets and fiscal accounts for vendor payments and tracking of cancelled books, periodicals, and online resources
• Assistance in tracking down missing/overdue library materials not received
• Manage the physical library collection, including shelving, weeding and shifting of library material, noting when items are damaged and/or missing from the collection, etc.
• Application of library-directed special messages via emails to evaluate collection
• Assistance to Library Deputy Manager with vendor invoice inquiries
• Assist with inter-library loans (ILL)
• Other duties as assigned

MINIMUM QUALIFICATIONS:

• College degree preferred
• Demonstrated experience providing library support services – preferably in a law library environment
• Proven experience processing library invoices - preferably in a law library
• Knowledge of library techniques, systems and procedures
• Knowledge of sources of reference and bibliographic material
• Experience using an Integrated Library System (ILS) – preferably SirsiDynix EOS
• Knowledge of Excel, Outlook and other MS products
• Ability to communicate ideas effectively both orally and in writing
• Ability to establish effective working relationships with all members of the project team
• Ability to work quickly and independently with minimum supervision
• Excellent customer service skills

LAC Group is an Equal Opportunity Employer / Affirmative Action Employer who values diversity in the workplace.