Archivist for Collection Development - Yale University

Location: USA - CT - New Haven

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut. Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include three major museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.

General Purpose: 
Reporting to the Director, with training and mentorship as needed, leads the department's collection development activities, with the exception of the university archives. Through research and planning, supports the diversification of the department’s collections. Liaises with appropriate department staff to ensure that collecting activity can be supported by available departmental resources. Coordinates and facilitates the collection development work of department subject area specialists and provides training in working with donors and securing signed deeds of gift. Assesses potential collections, identifies materials of interest, documents site visits through field notes, negotiates deeds of gift, and documents accessions in collections management systems. Ensures paper and electronic donor files are kept current by staff engaged in collection development work. Writes, updates, and maintains documentation of collection development policies and procedures. May train and supervise support staff and student assistants. Contributes to departmental reference, instruction, and outreach activities, including providing reference service to researchers and Yale University offices, and preparing and conducting primary source instruction. May serve on the department administrative leadership team and contribute to the administration of the department including long range planning, formulation of policy, and resource development and allocation. Contributes to the work of the Yale Library through membership on committees, taskforces, or engagement with Library programs and events. Contributes to the regional, national, and/or international archival profession.

Qualified individuals new to the profession are encouraged to apply.

Required Education and Experience: 

  • Master’s degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master’s degree in library science.
  • Experience arranging and describing or providing public services for manuscript and/or archival collections.
  • Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment.
  • Demonstrated knowledge of archival theory and practice may be substituted for formal training.
  • Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials.
  • Demonstrated knowledge of archival and library management systems.
  • Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections.
  • Demonstrated excellent oral, written, and interpersonal communications and analytical ability.
  • Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion.


  • Knowledge of archival appraisal.
  • Demonstrated knowledge of the issues related to the acquisition of born-digital materials.
  • Demonstrated ability with and commitment to inclusive conduct and cultural competency, contributing to an inclusive environment in which individuals of a broad range of cultures, backgrounds, abilities and perspectives work productively and creatively together.
  • Undergraduate or graduate coursework in twentieth-century American History.

Preferred Education and Experience:
  • Experience working in an academic repository.
  • Familiarity with current US copyright laws as they apply to the acquisition and use of primary source materials in all formats.
  • Course work requiring research using primary resources.
  • Graduate degree in American history or related field.

We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

Application instructions:

For more information and immediate consideration, please apply online at  Please be sure to reference this website when applying for this position.

Applications will be accepted through May 17, 2019.

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression.



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